How to build a data inventory
What is a personal data processing inventory, why is it needed, and how do you build it step by step? An actionable starter guide.
Author: Kivuz Team
The personal data processing inventory is the cornerstone of KVKK compliance. Since both VERBİS registration and risk analysis rely on it, getting the inventory right makes the rest of the compliance process easier.
This content is for general information only and does not constitute legal advice.
What is an inventory?
A data inventory is a structured record showing which personal data you process, for which purposes, on which legal basis, with whom you share it, and how long you retain it.
Step by step
- Identify processes. List every unit that processes data — HR, sales, marketing, customer service.
- Extract data categories. Define which types of personal data are processed in each process; pay attention to special-category data.
- Map purpose and legal basis. Tie each processing activity to a purpose and an appropriate legal basis.
- Record transfers and retention. Note with whom data is shared and the retention periods.
- Keep it current. The inventory is a living document; update it as processes change.
Kivuz KVKK accelerates these steps with templates and keeps the inventory in sync with your VERBİS declaration.
This content does not constitute legal advice.